MyLeague HTD Guide


Welcome!

Welcome to your position as a MyLeague.com Head Tournament Director! This guide will help introduce you to some of your responsibilities as HTD, as well as the new tools on your HTD menu. You should note that this guide is meant to be used in conjunction with the MyLeague Tournament Directors Guide, so information from that guide will not be duplicated here.

HTD Responsibilities

In general, HTDs oversee and train the regular tournament directors, ensure that tournaments are running smoothly, and fill in for any TDs who are unable to run their own tournaments. However, the exact responsibilities of a HTD are determined by the Head Admin of a League. Ask your Head Admin exactly what responsibilities you will have in this role.

HTD Rules/Policies

As a Head Tournament Director, there are certain rules that you must follow in addition to the regular TD rules.

Running Another TDs Tournament

Sometimes circumstances make it impossible for the TD who created a tournament to actually run it. In these situations, any available HTD can run the tournament for them, so that the players can still have their tournament.

In some Leagues, a HTD who takes over a tournament for a missing TD must withdraw from the tournament while they host. In other Leagues, HTDs are allowed to play in the tournament, even if they have taken over the responsibility of running the tournament. The rules on this vary from League to League, so please consult your Admin team to find out what the specific rule is for your League.

League-Specific Rules

Your League may have other rules for HTDs. Consult your Head Admin to find out exactly what those rules are.

Head TD Tournament Center

You can log in to the Head TD Tournament Center by clicking the "Head TD Login" link at the bottom of your League pages, or by going directly to the login page, located at: http://tourneys.igl.net/tk/headtd/.

To log in, enter your TD name and password, and then choose your League from the dropdown box that appears.

The following is a brief introduction to the links found on your menu and what they will enable you to do. If you have any questions after reading this document, please address them with your Head Administrator.

Administer Tournaments

This utility will allow you to administer any tournament created by any TD on your League. Clicking on this link will take you to a list of all of the tournaments scheduled for your League. Choose the tournament number from the list, and from that point on it's as if you're administering your own tournament.

The Date column is also a hyperlink that will allow you to see when a tournament was first created and if any changes were made to the tournament date or time it is to be hosted. It also allows you see who made the changes to the tournament after it was created.

Admin Tourneys: Direct

This tool is used to log in to a tournament by either Tourney ID (jump) Number or by TD Name.

To login in by Tourney ID (jump) number, enter the number then select 'Login.'

To login by TD Name, select the TD from the drop down menu, then select 'Login.' The specified TD's tournaments will be sorted by date starting at the bottom of the list, and then by time from the top down within the current date. Tournaments are listed by TD Name, ID Number, Date, Time (Eastern), Ladder, Format, and Status. Click the Tourney ID Number to log in.

Award Tournament Medal (Only HTDs with this permission)

This will allow you to award a tournament medal to a Platinum or Diamond member of your League. There are five medals available: Golden Shield of Assistance, Blue Cross of Sportsmanship, Battle of the Sexes, Tournament of Champions, and Battle of the Leagues. To award any of them, simply enter the players name in the box and choose the appropriate medal from the drop-down list. The player will receive an email notifying them that they have received an award, and the awarding of the medal will be shown in your Daily News. Each medal can only be awarded to a particular player one time.

Change TD Status

This tool is used to change the current hosting status of a TD.

Select a TD from the drop down menu, then select Change TD Status. Select a status from the drop down menu, then select Change TD Status. An automated Email will be generated and sent to the TD notifying them of their new status. The available choices are:

  • In Training: TDs can play in tournaments, but are not able to host tournaments while in Training Status. TDs are in training status when they are added to the TD team and must be moved to Active status to administer tournaments.

  • Active: TDs can administer and play in tournaments while on active status. Active status is the default status for all TDs, and TDs will purge from the TD program while on this status if they do not administer at least one tournament every 60 days.

  • Active-Exempt: TDs can administer and play in tournaments while on active-exempt status. TDs on this status will not purge from the TD program while on this status, even if they do not host at least once every 60 days.*

  • Vacation: TDs cannot administer or play in tournaments while on vacation status. TDs on this status will not purge from the TD program, even if they do not host at least once every 60 days.*

*If a TDs Player account purges, or is kicked while on this status, the TD account will be removed at that time.

Create Tournament

This is a link to the same Create Tournament that is found on the TD Menu. Please see the Tournament Director guide for full instructions.

Edit/View Player Notes

This utility will allow you to enter a note into the tournament record of any member of your League. Simply enter the name of the player and click Edit Player Notes. When you have finished entering the notes, click Add Entry to Notes File. Notes are automatically stamped with the time and date, as well as the name of the person who entered the note.

Edit/View TD Notes

This utility will allow you to enter a note into the file of any Tournament Director on your League. Select the TD from the pull-down menu and click Edit TDs Notes. When you have finished entering the notes, click Add Entry to Notes File. Notes are automatically stamped with the time and date, as well as the name of the person who entered the note.

Edit Head TD Permissions (Only HTDs with this permission)

This tool is to edit the permission access of Head TDs on a MyLeague.

Select the TD from the drop down menu, then select Edit Permissions. A table will be displayed with the permissions and with the option to select No or Yes for each permission. After changing the options, select Change Head TD Permissions to save the settings. Selecting Reset Form will reset the values to their original state prior to any changes being made.

The permission options are:

  • Edit HTD Permissions and Edit TD Stats: Allows the Head TD to select the permissions for all Head TDs on the League, and allows the Head TD to edit the TD stats for all TDs on the League.

  • Add TD: Allows the Head TD to add a TD applicant to the TD Team.

  • Remove TD: Allows the Head TD to remove a TD from the TD Team.

  • Add HTD: Allows the Head TD to promote a TD to the Head TD position.

  • Remove HTD: Allows the Head TD to demote a Head TD to TD.

  • Award Tourney Medal: Allows the Head TD to award members tournament medals.

    Edit TD Play Permissions: Allows the Head TD to select which TDs can play in their own tournaments.

Edit TD Play Permissions

This tool will allow you to select which TDs on the League are allowed to play in tournaments that they are hosting.

TDs who have the ability to play in their own tournaments will have a check mark in the applicable box.

To give a TD the ability, check the box. To remove the ability for that TD to play in their own tournaments, uncheck the box.

E-mail Head TDs

This tool will allow you to E-mail the other Head TDs on your League. Enter the subject line, type your message, and click the send button. You will be taken to a confirmation page with a copy of the mail and a list of everyone who received it.

E-mail TDs

This tool will allow you to E-mail all the TDs on your League. Enter the subject line, type your message, and click the send button. You will be taken to a confirmation page with a copy of the mail and a list of everyone who received it.

E-mail TD

This tool is used to E-mail a specific TD on the Ladder or League.

Select a TD from the drop down menu, enter a subject line and text, then select 'Email TD' The content and the recipients of the mail will be displayed.

Forum

This link will take you to the MyLeague Tournament Director forum, a private message board for use by MyLeague TDs and HTDs. This is great place to share creative ideas and offer general support.

LadderBux Calculator

This utility allows you to calculate the LadderBux prizes for the various tournament formats.

LadderBux Log

This very useful log allows you to research a players entire history of LadderBux winnings, entry fees paid, and any other modifications posted. This log also documents any LadderBux received by a TD for hosting tournaments. Should you or one of the TDs on your League ever have any questions about whether or not a TD or a player received LadderBux for a tournament, or any other tournament-related LadderBux concerns, you should check here first.

Note: This log does NOT show gifted LadderBux or LadderBux redemptions.

Monthly Winners

This tool is used to view the tournament winners for a Ladder or League by month.

Select the month and year from the drop down menu, then select View Monthly Winners. Winners can be sorted by name or by number of tournament wins by clicking on the applicable link.

Process Applications

This utility allows you to approve or decline any new TD applications for your League. Clicking on the application number will allow you to view the applicants Player Notes file.

To process the application, click one of the radio buttons as described here, and then click Process Applications.

  1. Decline Request (applicant will receive a rejection letter).

  2. Approve the application and place them on a waiting list until room is available (applicant will receive notification that they've been placed on the waiting list).

  3. Approve the application and set them up as a TD immediately (applicant will receive welcome mail with login and password information).*

*Only MyLeague Head TDs with the Add TD permission will be able to utilize this tool to add TDs. MyLeague Head TDs without the Add TD permission can only use this tool to decline applicants or approve applicants to place them on the waiting list.

Remove Head TD (Only HTDs with this permission)

This tool is used to remove a Head TD and is only available to Head TDs who have the Remove HTD permission. The TD will remain on the TD Team but will lose their access to the Head TD tools.

Select the Head TD to be removed from the drop down menu, then select Remove Head TD.

An automated E-mail is sent to the Head TD to notify them of their removal.

Remove TD (Only HTDs with this permission)

This tool is used to completely remove a TD from the TD roster and is only available to Head TDs who have the 'Remove TD' permission.

Select the TD from the drop down menu. Choose a reason for removal, then select 'Remove TD'. You will be taken to a confirmation screen so that you have the opportunity to double-check that you are removing the correct TD.

An automated E-mail will be generated and sent to the TD notifying them of their removal. If 'Other' is chosen as the reason for removal the text entered will be sent to the TD as the reason for removal. All other choices will generate a form mail.

When a TD is removed, all TD stats and TD notes are deleted. Please note that deletion is permanent, and that none of this information can be restored.

A Head TD removed using this tool will be completely removed them from the system, not demoted to TD.

Remove Tournament Medal (Head Admin only)

Use this tool to strip a member of their previously awarded medal. Type in the player name and choose the appropriate medal from the drop down list and click Remove Medal. The player will receive notification that their medal has been removed.

Remove Tournaments

This tool is used to remove tournaments from the League. The master list of tournaments is located on the left side of the page. Either enter the Tourney ID (jump) Number, or select the Tourney ID (jump) Number from the drop down list. Enter a reason for cancellation, then select Remove Tournament. An automated E-mail will be generated and sent to all registered tournament participants notifying them of the tournament cancellation citing the text input as the reason.

Setup Head TD (Only HTDs with this permission)

This tool is used to move a TD to the Head TD position and allow access to the Head TD Tournament Center and is only available to Head TDs who have the Add HTD permission.

Select a TD from the drop down menu, then select Setup Head TD.

An automated E-mail will be sent to the TD notifying them of their new Head TD position.

Swiss System TDs

This tool is used to add or remove a TD's ability to create Swiss Tournaments.

TDs who have the ability to create Swiss System tournaments will have a check mark in the applicable box.

To give a TD the ability, check the box. To remove the ability to create a Swiss System tournament, uncheck the box.

An automated E-mail will be generated and sent to the TD notifying them that their ability to host Swiss Tournaments has been added or removed.

System Status

Major server problems are posted here. Check this for details of any current problems.

TD Menu

This link will take you to the TD Administration Menu.

TOC TDs

This tool is used to add or remove the ability of a TD to create an automated Tournament of Champions.

To approve a TD for the automated TOC tool check the box next to the TD name. To remove the TDs ability to use the automated tool, uncheck the box next to the TD name. Once changes have been made, select Update TOC Access.

Tournament Calendar

You can access the tournament calendar for your League here.

Tournament Directors

This utility displays a list of all the TDs on your League and their E-mail addresses and current statistics.

Tournaments by TD

This tool is used to view the number of tournaments hosted by TD for a specified range. To use this too, enter a start date and end date, and then select Submit.

This tool only counts tournaments that are still on the calendar. If some of the TDs tournaments have already purged from the calendar, the number will not reflect those tournaments.

Tourney Support

This is a link to the same Tourney Support that is found on the TD Menu. Please see the Tournament Director guide for full instructions.

Waiting List

This will show you the current waiting list for TDs on your League. Applicants are listed in order of membership level (Diamond, Platinum, and Gold) first, and time of submittal second. This is the same list that the applicants themselves have access to view

Download MyLeague Head TD Guide

This is the link to download the latest edition of the MyLeague Head TD Guide.

Logout

Use this link to log out of your HTD Admin page. It is very important that you get into a habit of using this link. This will prevent you from having issues later of not being able to logging into your HTD Admin pages.


Download this guide in PDF format


Last Updated: April 2010


 MyLeague TD Guide
Welcome!

Congratulations and welcome to your new position as a MyLeague Tournament Director.

Being a Tournament Director requires that you familiarize yourself with the automated tournament system that has been provided by MyLeague.com. Although it was created to make things as easy as possible for you it still requires some familiarization and can be a bit overwhelming at first glance.

Hopefully the information in this Guide will help make the transition from newbie to veteran a painless one for you. There are many experienced TDs and Head TDs available to help you through the learning process via the MyLeague TD Forum, so please take advantage of them and the knowledge they have to offer you! Please refrain from advertising your MyLeague or recruiting players or TDs while in the MyLeague TD Forum.

The Head Admin of your League is the person in charge of your League's tournament program. Please contact them with any questions or concerns regarding tournament policy, or any TD issues that might arise.

Tournament Policies

When using the MyLeague.com tournament system, there are certain rules and policies that you must follow.

Registration Guidelines

All players must register themselves for a tournament. A player may not register another player for a tournament, nor may a TD, HTD, or Admin register players for a tournament. This is to help maintain password security. The only way to register someone else is to know their password, and sharing passwords is against MyLeague policy.

League staff or players may also never register for tournaments to round out the numbers without any intention of playing. If you don't have enough people to completely fill a tournament, you can play Ladder matches instead.

Similarly, staff may never create accounts to use as "fillers" to round out enough players to allow a tournament to be played. Taking over inactive accounts to enter into tournaments is also prohibited.

Hosting Procedure

In any tournament, the following procedure must be followed:

  1. Members register and check-in on their own, (passwords must never be shared, and the TD must never register or check-in any players).

  2. Check-in is closed, and pairings are posted.

  3. The game is played per the format listed,a nd winners are posted every round.

  4. The TD closes the tournament after all matches are played.

If this procedure is not followed, the tournament will be in violation of tournament policies and may be declared invalid.

Same Household Players

Players from the same household may play in the same tournament, but they must register from their own computers. It is recommended that no more than 2 players from the same household register for a tournament, unless each participant has a unique IP address. If too many people from the same household join a tournament, it can cause the tournament to be declared invalid and stopped by our anti-cheat software.

Your League may have additional rules regarding users from the same household playing in the same tournament. Contact your Admin staff to find out what your League's internal policy is regarding this matter.

Reporting Games

All games in a tournament must ALWAYS be played, per the format or rules listed. A tournament may never just be reported without having been legally played.

The one exception to this rule is if a player loses connection or leaves and does not return in a reasonable amount of time. In this situation, the player forfeits his position in the tournament, and his losses can be reported without the game having been played. However, as per the Registration Guidelines, if the player registered for the tournament with the intent to forfeit and not play any games, the tournament may be declared invalid.

Listing Rules

Tournament directors must list the rules or format of their tournament on the tournament pages. If this policy is not followed, you risk having legitimate tournaments declared invalid, as we will have to assume that the default rules and settings for your game is the format for the tournament.

Training

If you would like to practice creating and running tournaments, you can go to the "TD Training" League, located at http://www.myleague.com/tdtraining/. On this page, there are directions for how to set up a training tournament to help familiarize yourself with the MyLeague.com tournament system.

This site allows you to create training tournaments and fill them with fake players, to practice running a tournament. The usual security software has been removed from this League, allowing you to register players yourself, so that you can practice running tournaments. It is important to note that even though the training site will allow you to register players yourself, this is not allowed on real Leagues, and may lead to tournaments being classified as invalid.

TD Administration Center


http://tourneys.igl.net/tk/

You can log into the Tournament Administration Center by clicking on the "TD Login" link at the bottom of your League pages. On the login screen, you will need to input your TD Name and TD password. Once you have entered this information into the appropriate fields, you can select your League's path from the drop-down box.

The following information is a brief overview of the TD menu and the tools it contains.

Administer Tournaments

This will take you to your personalized Tournament Login Center. This shows all of the tournaments you have created, organized by date. When you are ready to administer your tournament, click the applicable ID number. We'll cover the specifics of this in a later section.

Change TD E-mail

This tool will show you the current E-mail address we have on file for you. If you need to update your E-mail address, simply enter a new one and press the button to save it. You MUST keep your TD E-mail address current at all times.

NOTE: Changing your player E-mail address does not affect your TD E-mail address; make sure you change it in both places.

Change TD Name

This tool changes the TD Name to match your League name.

Once you have changed your Player name via the tool on the 'My Account' page, use this tool to change the TD name to match. Clicking the 'Change TD Name' link from the TD Center will execute the name change on the TD account. On the screen will be a message stating the name change has been made, or an error message stating the TD name already matches the Player name and no change was made.

Change TD Password

This utility will allow you to change your TD password. Initially, your TD password will match your player password. Please use only letters and numbers in your passwords. Do not use any special characters. NOTE: This tool does not affect your player password, and changing your player password will not affect your TD password.

Create Tournament

This is the tool that you use to create tournaments. It will be covered in detail in a later section.

Email Head TDs

You can use this tool to send an E-mail to the Head TD team for your League. Simply enter the subject, type your message, and click on the "E-mail Head TDs" link at the bottom of the page. (Please do not use HTML). You will then be taken to a confirmation page displaying a copy of the E-mail and a list of the people to whom it was sent.

Forum

Click here to visit the MyLeague Tournament Director Forum. This is a forum available only to MyLeague TDs, HTDs, and staff. This is an excellent place to share ideas and get help from other MyLeague Tournament Directors. Please refrain from advertising your MyLeague or recruiting players or TDs while in the MyLeague TD Forum.

LadderBux Calculator

This tool is used to calculate LadderBux prizes awarded to tournament winners.

Select the tournament format from the drop down menu, then input the number of teams, players per team, and the entry fee.

For a Single Elimination or Double Elimination Tournament input the number of teams per match, then select 'Submit.' For a Swiss/True Swiss Tournament input the number of rounds, then select 'Submit.'

The table will display LadderBux prizes for each level of Premium Membership.

Remove Tournament

This tool is used to remove tournaments from the TD Admin Center.

Created tournaments are located on the left side of the page. Either enter the Tournament ID (jump) Number, or select the Tournament ID (jump) Number from the drop down list. Enter a reason for cancellation, then select 'Remove Tournament.'

An automated E-mail will be generated and sent to all registered tournament participants notifying them of the tournament cancellation citing the text input as the reason.

System Status

Major server problems are posted here. You may want to bookmark this specific link separately. If you are experiencing problems, we recommend that you check this link before reporting them to see if we're already working on something that could be related.

Tourney Calendar

You can access the tournament calendar for your League here. This is helpful when scheduling new tournaments because it allows you to see the other types of tournaments and entry fees scheduled for any given day. There are several view options available - experiment with different combinations to see what's possible.

Tourney Support

As a general rule, your first point of contact for questions regarding tournaments should be either your Head TDs or Head Admin. If, however, you need more extensive help or help with something that they cannot fix, you may use this link to submit your mail to the MyLeague support team. You have four choices for support:

  • Other/General - Select this option for all Tournament or TD issues other than misreported tourneys. Once you select this option, the next page will allow you to select either Tournament General or Corrupted Tourney. The Corrupted tourney should be used if your tournament page has errors or you can not close a tournament past a certain point.

  • Incorrect Tourney: Single Elim - If you misreported a Single Elimination tournament, this is the selection you should make. The next page will automatically enter your TD E-mail address. You will need to enter the tournament ID number, the match that was reported incorrectly (players names as you reported them), bux subtracted would be the real loser of the match, bux added will be the real winner of the match. Then click the 'Send this Email' button.

  • Incorrect Tourney: Double Elim - If you misreported a Double Elimination tournament, this is the selection you should make. The next page will automatically enter your TD E-mail address. You will need to enter the tournament ID number, click the checkbox if the winner after adjustments is undefeated, the match that was reported incorrectly (players names as you reported them), bux subtracted would be the real loser of the match, bux added will be the real winner of the match. Then click the 'Send this Email' button.

  • Incorrect Tourney: Swiss/True Swiss - If you misreported a Swiss or True Swiss tournament, this is the selection you should make. The next page will automatically enter your TD E-mail address. You will need to enter the tournament ID number, the round that the misreport was in (not total rounds of the tourney), the match that was reported incorrectly (players names as you reported them), bux subtracted would be the real loser of the match, bux added will be the real winner of the match. Then click the 'Send this Email' button.

Download MyLeague TD Guide

This is the link to download the latest edition of the MyLeague TD Guide.

Logout

Use this link to log out of your TD Admin page. It is very important that you get into a habit of using this link. This will prevent you from having issues later of not being able to log in to your TD Admin pages.

Creating Tournaments

There are multiple tournament formats to choose from, the most basic being the Single-Elimination Tournament. When you first become a TD this is the only format that will be available to you; the others you will learn after you've gained some experience.

Note: Double-Elimination and Swiss System Tournaments are covered in supplements at the end of this manual in order to keep things as easy to understand as possible.

To begin creating a tournament, click on the link in your TD Administration Center that says "Create Tournament."

You will now be given a choice between three different brackets:

  • Bracket Style (Single-Elim)

  • Bracket Style (Double-Elim)

  • Swiss System

Choose "Bracket Style (Single-Elim)" and click Submit.

At this point a calendar of the current month should be displayed. Each of the yellow numbers represents the number of tournaments scheduled for that day on your League. To select a day, click the yellow number for the day you would like to schedule a tournament. To view future months, scroll to the bottom and select the month and year you would like to view.

The next page is a list of times for that day. Next to the times that are already scheduled, you will see the TD that is hosting in that time slot, the number of rounds, the number of players per match, the entry fee, whether or not the tournament is for Ladder Stats, and the location where it is being held. Click on the time you would like to schedule your tournament.

Now you will set the final parameters of your tournament. For Single Elimination, they are as follows:

Name of Tournament

This is where the title of your tournament goes.

Example: "Thursday Night Singles" or "Nike1's Weekly Swiss"

Game

This is where you can choose the name of the game that will be played in your tournament. If your game is not listed, you can select "Other." If a game that you play on a regular basis is not on this list, we may be able to add it for you. Simply use your Tourney Support link to contact us, and we can see about adding that game name for you.

Game Room Name

This is name of the lobby or room where you plan on hosting the tournament.

Game Room Link

If you know the link to your game room, you can put it in this box. That will make a link to the game room appear on your tournament page, as well as on the tournament calendar. This field is optional, so if you do not know the link to your game room, you can leave it blank, and the link will not appear.

Game Format

This field is where you can include other information about the tournament. If the tournament is going to be a "Battle of the Sexes" or some other kind of specialty tournament, you can include that here. You can also use this field to list what kind of gimmick or rule variation that you'll be using for the tournament. If you leave this field blank, it will automatically display as "Standard" on the calendar and tournament page.

Tourney Style

This is simply a display, or cosmetic choice. You can use one of the preset style sheets we have available to customize the look and feel of your tournament page if you so desire. Simply select the name of the style you prefer from the drop-down menu.

Number of Rounds

This denotes the number of rounds that will be in the tournament. You can set from 2 rounds (4 players) up to 8 rounds (256 players). If you end up having fewer players than what is needed for the number of rounds, the brackets will automatically shrink to fit the number of players that you have. If you end up having more players than the tournament can accommodate with the selected number of rounds, the extra players will be placed in "waiting." When you start the tournament, you will be given the option to either expand the tournament to include everyone, or to drop the extra players.

Minutes between Round Start Times

Enter an estimate of how long an average match will take. This information will be used to create the timetable that will be shown on your tournament page.

Number of Players Per Team

This is where you will specify the number of players required to make up a team. If you set it as 1, one player will make up the team. If you set it as 2 or more, that many players will be needed to make a complete team.

Teams Competing per Match

This is where you will specify the number of teams that will be competing against each other in each match.

Random Team Partners

Random Team Partner tournaments are tournaments in which players do not get to choose their playing partners. This option is only available in tournaments with two or more players per team. All players register individually, and then teams are randomly assigned when check-in is closed.

Membership Requirement

If you leave this at none, all players in your League can register for your tournament. By selecting All Premium Memberships, or Platinum & Diamond, you can limit registration to those that have the specified premium membership.

Multiple Day Tournament

Check this box if your tournament will take more than one day to complete.

Invitation Only Tournament

After completing 20 tournaments you will be allowed to run invitation-only tournaments. These are typically used for special events, such as a "Tournament of Champions." Please note that Invitation-Only tournaments cannot count towards Ladder Stats. Therefore, if you check this box, the system will automatically unchecked the "Ladder Stats Tournament" box.

Players are not able to register themselves for an Invitation-Only tournament. In order to add players to your tournament, you must register them using the standard tournament registration page, but using your TD password. After you register a player, they will receive an invitation via E-mail with the details of the tournament. Each player will still be required to check-in for the tournament on their own, using their own password. Once you open check-in, the system will not allow you to register any new players into the tournament.

This is the only exception to the rule about never registering another player. This is allowed because there is no password sharing occurring and because the players still check themselves in with their own password.

Ladder Stats Tournament

When this box is checked all results of the tournament are reported to the League with an indicator that the matches resulted from a tournament. If this box is not checked, adjustments will be made to the participant's tournament stats only and regular League matches will not be reported. Therefore, the players' general win/loss records will remain unchanged. Tournaments that aren't played for Ladder Stats also do not reset a player's idle time. Players will still purge for inactivity if they only play in tournaments that do not affect Ladder Stats. Please note that Ladder Stats Tournaments cannot be made Invitation Only. Therefore, if you check this box, the system will automatically uncheck the Invitation Only box.

TOC Tournament (must have permissions from HTD team)

Tournament of Champions (TOC) tournaments will automatically locate all the winners from the dates given and register them for your tournament. All winners will also be E-mailed in the same manner that they are normally notified for invitational tournaments. For tournaments with more than 1 player per team, the tournaments will automatically be set to random team partners. Please note that because a Tournament of Champions is always invitation only, it can never be for Ladder Stats.

Select TOC tournament winners start and end dates (permissions required)

Select the 'from' and 'to' dates that the system will invite all players who have won a tournament in that time frame.

Use your default rules page if one exists

If you have a default rules page saved, you can have it automatically inserted into your tournament rules page by checking this box.

Custom message for TOC E-Mail Invitation (permissions required)

Here you can send a personalized E-mail to all players who are being invited to the TOC tournament.

LadderBux Settings

There are three available choices:

  • No Entry Fee; No Prize or LadderBux Rewards - Choosing this option will not charge the players an entry fee, and LadderBux will not be awarded as prizes to the players. If this option is chosen, you will not have the ability to add a TD donation to the tournament.

  • No Entry Fee; LadderBux to Top Finishers - Choosing this option will not charge the players an entry fee; however, for every player registered, the system will add one LadderBux to the total pot.

  • LadderBux Entry Fee; LadderBux to Top Finishers - Choosing this option will charge a specified amount of LadderBux as an entry free. You can choose the amount of the entry fee by selecting from available options in the drop-down box.

Saving/Loading Tournament Settings

  • Free Leagues

    • If you frequently use the same settings for your tournaments, you can choose to save a default version of your settings. Once you have set everything in the way you want to save it, simply click the "Save Default" button. This will save the tournament settings to a cookie on your computer. Please note that if you erase your cookies, your saved settings will be lost, and you will have to create them again.

      After saving your settings, if you ever want to load them again, all you have to do is click the "Load Default" button at the top of the Tournament Creation page. This will load your saved Tournament Settings. If you need to change anything before creating your tournament, you can do so.

  • Plus Leagues

    • If you are a TD on a Plus League, you have the ability to save multiple settings for your tournaments. Once you have entered the information that you want to save, simply type in a name for the settings in the "Tournament Settings" box and click the "Save New Settings" button. Because you are a TD on a Plus League, your tournament settings will be saved on our servers, so that you can load them again at any time, even if you're on another computer.

      After saving your tournament settings, if you ever want to load those settings again, you can just choose them from the "Load Setting" drop down box at the top of the Tournament Creation page.

      If you want to edit any of your saved settings, simply load them, edit them as needed, and click the "Update These Settings" button in the Tournament Settings section. While editing them, if you wish to change the name of the saved settings, you can type a new name into the Tournament Settings box before clicking the "Update These Settings" button.

      If you want to delete any of your saved settings, simply load them, and click the "Delete These Settings" button in the Tournament Settings section.

Finishing Up

After completing all of the above, double-check that all settings are entered correctly, then click the "Create Tournament" button. After the system processes the information, you will be directed to a screen that says 'Tournament Created', and voila, you have created a tournament. But you aren't done yet - there are some additional options or settings you may wish to use!

Click the "Return to Administer Tourney #" link so that you can now set your rules. Once you are back on the Tournament Administration page, look for the following link:

Customize Tournament Rules

Click this link and the page will show text boxes for individual rounds of the tournament as well as a large Custom Rules area. Customize these fields as desired. Keep in mind that the players must check a box that says they've read the rules so it is a good idea to give them something to read!

To prevent your tournament from being classified as invalid, and more importantly, your League from being warned about hosting non-compliant tournaments, rules are a must. Any tournaments hosted without having rules listed will be considered as playing the standard version of the game. If you are running a variation tournament of any kind, you must state the rules so the Tournament Compliance team will not classify your tournament as invalid.

HTML can be used when customizing your rules.

Each League has policies in place regarding their tournament rules; consult with your Head Administrator to find out the specific guidelines for your League.


You may save your rules as your "Default" tournament rules. If you choose this option, they will be used whenever you tell the system to use your default rules so you probably want to make sure they are semi-generic.

Once you have entered your rules, click the Submit button. You will receive a message that they've been updated successfully, and then be faced with several links to choose from. If you're ready to move on to Customizing your Tourney Layout, click "Return to Administer #". If you prefer not to do any customization at this time, click "Return to the TD Menu".

At this point you have should have created a fully functional tournament, and be ready to begin advertising and preparing to administer that event!

Customize Tournament Layout (Optional)

This is the page that will allow you to customize your tournament with special colors, fonts, backgrounds, graphics, etc. You can do things as simple as just changing the text colors and backgrounds, or as complex as inserting special HTML to create mouse-trails and other fun effects. Check the TD Help Center for more specific information and links to helpful tools. You might also speak with other TDs for advice or tips on how to create some great pages!

Restrictions to Customization
If MyLeague.com discovers that you are using inappropriate content on your League or Tournament pages, the inappropriate content will be removed. Repeated infractions may result in your League losing the ability to customize your pages.

Prohibited content includes, but is not limited to:

  • Graphic nudity - including cartoons or drawn pictures

  • Female nipples

  • Bare butts - including "thong cleavage"

  • Overtly sexual content

  • Cartoons, drawings, or pictures depicting sexual acts

  • Extreme profanity

If you are uncertain as to whether specific content is prohibited, it is best to ask MyLeague support beforehand.

Administering Your Tournament

Administer Tournament

This link will take you to your TD Login Center. All of the tournaments you have created will be listed, organized by date. Select the tournament number you are preparing to host. This will take you to the Tourney Administration page, from which you will administer or host your tournament.

On the left-hand side is Links/Info and on the right hand side is Actions. Following is a brief overview of what is contained on this page.

Links

These are some links that you might find helpful while administering your tourney.

Tournament Main Page
This opens a new browser window and takes you to the Main Page of your tournament.

Return to TD Center
This will return you to your main TD Administration menu.

Player Boot Timer
This is a handy tool that can be used to help you track "missing in action" or "boot" times for players in your tournaments.

Info

Here you will find all of the information pertaining to your tournament. Check it over carefully prior to opening check-in to be sure that you have chosen the correct tournament from the list, and that the settings are what you want them to be.

Actions

The first thing listed is a big blue box that indicates what action needs to be taken for your tournament to progress to the next stage in the process. When you initially login, it should be set to "Open Check-In". As your tournament progresses, this will automatically change. There are some other useful links available in this section. They are as follows:

Remove Team
This utility gives you the ability to remove a team or player from your tournament. Occasionally you will get requests to remove someone in cases where they checked-in for the tournament but then have to leave for some reason. Just choose the appropriate player/team from the drop-down list, and proceed. There is no undo button after you have removed a team, but they may re-register at any time, until check-in closes, if they change their mind and wish to participate.

Edit Tournament Info
This tool will allow you to edit the details of your tournament (Date, Location, Number and Times of Rounds, and TD Bux Donations). Follow the instructions carefully.

NOTE: If you add additional rounds to your tournament, you must also add the time(s) for those rounds.

  • TD LadderBux Donation

    • If you chose to give "LadderBux to top finishers" in the LadderBux settings when creating your tournament, you will also have the option of donating up to 20,000 of your own LadderBux to your tournament "pot." These LadderBux are taken directly from your player account, and are awarded to the first place winner when you "Award the LadderBux" at the close of the tournament.

      To make a donation to the tournament, click on the "Edit Tournament Info" link, and enter a donation amount into the "TD Bux Given to Winner" box. This box will only appear if you chose "No Entry Fee; LadderBux to Top Finishers" or "LadderBux Entry Fee; LadderBux to Top Finishers" when creating your tournament.

      After you enter an amount in the 'TD Bux Given to Winner' box, you will receive a popup window confirming that you are aware the LadderBux will be taken from your
      account. You will then need to click the 'Change Tourney Info' button at the bottom for the TD Donation to take effect. If there are two or more members per team, the LadderBux will be split between the members of the winning team.

      The number of donations available to you is based on your premium membership level as a player:

      • Free members can make 3 donations per month

      • Gold members can make 4 donations per month!

      • Platinum members can make 7 donations per month!

      • Diamond members can make 10 donations per month!


      After you have edited the information, check the INFO section on the left to be sure that things have updated properly.

Customer Tournament Rules
Please see the section under "Create Tournament" for more information regarding this tool.

Seed Players By:
By default, the system will seed the players in your tournament based on their player Skill Rating. You have the option to change how they are seeded based on Rank, Registration Order, or Random seeding. Make your choice and then click the "Change Seeding" button. This information will be listed on the main page of your tournament.

Customize Tournament Layout
Please see the section under "Create Tournament" for more information regarding this tool.

Post Tournament Message
This handy little tool allows you to post a notice on your tournament's main page. The message will also be E-mailed to everyone who has registered for the tournament. Simply click the link, type your message and press the "Post Message" button. Your message will be time and date stamped on the tournament page. This tool can be very useful should you suddenly have to change the location of your tournament, if the gaming site should go down while the tourney is in progress, or for any number of other reasons.

Delete Tournament
Clicking this link will take you to the Tournament Removal center. If you need to remove one of your tournaments for any reason, you will do so here. Make sure the correct tournament ID number is selected from the drop-down list before proceeding. Once you have verified that it is correct, simply enter the reason you are canceling the tournament, and click the "Remove Tournament" button to complete the process. The reason you entered will be E-mailed to all registered participants, and a copy will also be sent to your HTDs. If you do not type anything into the box, the default, generic cancellation notice will be sent.

Next Step Action!

This blue box at the top of the "Actions" area shows the current state of the tournament, as well as providing a link to advance the tournament to its next stage. This is a listing of the different stages that this box will progress through.

Open Check-In
Once you are ready to begin administering your tournament, you will click on the "Open Check-In" link in the blue "Next Step Action!" box. Doing so will open Check-In for your tournament, so players will be able to indicate they are present and ready to play.

NOTE: Once Check-In is open, any new players that register for your tournament will be automatically checked-in. Because of this, check-in should not be opened any earlier than the posted time.

Uncheck-In Team
If someone does not wish to be checked-in yet, but still wants to remain "registered" for the tourney you can take care of that for them here. Simply choose their name from the drop-down box, which lists all players that have already "checked-in" for your tournament, and press the button.

Close Registration
After you open check-in, the link in the blue "Next Step Action!" box will change to read "Close Registration". When you are ready to close the check-in process and post the pairings for your tournament, simply click on this link. If you wish to allow all players that have registered to participate in your tournament, be sure that the "Max Players" is equal to or greater than the number of players checked-in before clicking the link.

NOTE: When you close check-in, if any participants are dropped, the confirmation page will tell you who was dropped and why. Take a minute to review this page prior to returning to your administration page to avoid missing important information.

Start Tournament / Reopen Registration
At this point, you can either click "Reopen Registration," which will return you to the previous step, so that more players can register for the tournament, or you can click "Start Tournament" to begin the tournament.

Tourney in Progress
While your tournament is actually being played, "Tourney in Progress" will be listed in the blue "Next Step Action!" box. You will also have the option to "Adjust Round Results", with any Rounds in progress listed as links. These links are where you can make adjustments if any matches are reported incorrectly. You can also use these links to report the match results yourself, but we recommend that you have your players report their own results, whenever possible, to avoid errors.

Round 1 - Click on the round for which you want to report/adjust a match. The names shown in red are the players who have currently been reported as the winner, and will advance to the next round. The names shown in yellow are those who have currently been reported as the loser of the match. If both names are Yellow, the match has not yet been reported. If match results need to be changed, click the yellow link. After you have completed your changes you should return to "Adjust Round 1 Results" to double-check that everything is now listed correctly. Once all matches have been reported correctly for this round, click "Return to Administer" to get back to the main administration page.

Note: Each new round will appear as soon as there are matches scheduled for that round. For example, if several players have a "bye" in the first round, Round 2 will be available immediately.

Update TD Stats File
As soon as all of the scheduled matches for your tournament have been reported, the blue "Next Step Action!" box will change to read "Update TD Stats File". This is the first of the TD closing tasks. Before you begin completing these tasks, it is very important that you scroll down the page and view the final "Standings" of your tournament to make sure that they are listed correctly. Once you begin the process of closing the tournament you will not be to adjust the results.

Once you have verified that the standings are correct, click on the "update TD Stats File". Although you won't see anything happen on your end, clicking that link will update your personal TD stats by changing the number of tournaments you have hosted, as well as changing the current status of this particular tournament. After you have completed this, click to "Return to Administer Tourney" to proceed.

Update Player Tournament Records
This will show the final win/loss record for each participant as it pertains to this specific tournament. "Byes" do count as a win on tournaments statistics. This is an excellent opportunity to once again double-check that the correct winner was reported. If for some reason it is not listed correctly, stop and submit an "Incorrect Tourney Report" mail from your "Tourney Support" link. MyLeague Tournament Support will be able to make the necessary corrections for you. It is far easier to correct the problem if you stop closing the tournament as soon as you notice the problem. DO NOT attempt to go back and change it yourself, as you will corrupt your tournament.

Process Entry Fees
After clicking on this link you will see a list detailing the entry fee being deducted from each player. If you are running a free tournament, you will only see the statements "Subtracting entry fee from players..." and "Initializing log file..." before the display notifies you that "Entry Fees Have Been Processed".

Award LadderBux
After you click this link, you will be taken to a page that lists how many LadderBux each player received. You will also be shown the total number of tournaments you have completed to date, as well as how many LadderBux you are receiving for hosting this tournament. (You do not receive LadderBux for hosting until your 6th tournament.)

Note: If you feel that you did not receive the LadderBux award please double-check that they are not listed in your Tournament LadderBux Log. If you do not find them in the log, notify your HTDs and they will have it corrected for you.

Report Matches to Ladder
This utility will confirm each report as it is sent through to the League's daily results. You will receive a confirmation that "Matches Have Been Reported to Ladder" when the process is complete. If any error messages appear, stop and notify your HTDs.

Close Out Tournament
Click this link to finalize the closing process. Congratulations! Your tournament is now officially complete.

Advertising Your Tournament

There are many different ways you can go about advertising your tournament. Be creative, and use your imagination! Be careful to time your announcements in chat; don't just flood the lobby with the same message over and over or you will most likely have a negative result rather than the positive one you are looking for, since people generally hate SPAM.

Note: Make sure any advertising that you do is within the Terms and Conditions of Use for the gaming site at which you are hosting; we cannot help you if a gaming site bans you for failure to comply with their Terms and Conditions of Use.

If for some reason you wish to advertise in a room that is not your League's regular room, please make sure another League does not use the other room. If there is a League there, please ask the Head Admin of that League for permission prior to running any ads in their room so as to avoid getting in trouble for illegal recruiting.

Under no circumstances may a MyLeague advertise in an officially designated Case's Ladder Room. If you are not sure which rooms this rule applies to for your game, you can submit a support mail asking for the appropriate information.

Your Reward

Once you have completed your 5th tournament, you are eligible to receive LadderBux for hosting. TDs receive 1 LadderBux per player that participates in a Single-Elimination style tournament and 2 LadderBux per player in a Double-Elimination or Swiss Style tournament. The perks of Gold, Platinum and Diamond membership do apply here, so a TD who is also a Gold member will receive 2X the LadderBux for hosting, a Platinum member TD will receive 4X the LadderBux, and a Diamond member TD will be awarded with 6X the LadderBux for hosting!

MyLeague Relations

There are thousands of MyLeagues in our system, and we ask that you behave professionally at all times when you find yourself interacting with other Leagues. The players in your League will look to you as a role model. If you always maintain your cool and don't let yourself get pulled into mud-slinging arguments, you will earn your players' respect as a result.

The same respect should be given to players at the gaming site who may not be members of a League. If you are courteous and polite to them, they may eventually decide that they want to join your League. However, even if they have no desire to join your League, you should still remain courteous towards them.

Dedication

Consider the position as a Tournament Director to be a duty. There is no reason you can't have fun fulfilling your position, but you must keep in mind that there are lots of people waiting for their turn to be a TD. More importantly, the players are counting on you! If at any time, you feel you cannot handle the responsibility of hosting tournaments, please inform a Head TD of your situation, so that they can make the spot available to someone else.

NOTE: Any TD on Active status who is inactive for 60 days will be automatically purged from the system.

No shows, or late shows, are looked down upon, and give your League a bad name. A rare no-show due to an unforeseen emergency is always understandable, but please try to inform a Head TD of the emergency so that he/she can inform the players. View the tournaments you create as a commitment or an important meeting. It should go without saying that repeated failures to show up for your tourneys will very likely result in your removal from the TD position.

Stay Current

Please be sure to read all your E-mail carefully, as your HTDs and Admins may send you important TD news via e-mail.

You should check the Tourney System Announcements found in your TD Admin Center each time you login. Just click the link to read the latest information or news.

It is important to remain active as a player on your League. If you withdraw your player account from the League, or are purged for inactivity, your TD account will be removed. There is no going back if you do this, and if you wish to become a TD again, you will have to reapply!

Summary

In closing we would just like to express again how grateful we are for all of the time and energy you dedicate to helping improve the MyLeague experience for your fellow League members.

Thanks!!